Canadian Safer Online Spaces is a campaign run by Reset Tech in collaboration with other non-profit organizations. In this notice, we'll refer to it as the Campaign.
This website is operated by Reset Tech, a global philanthropic network. We operate in the US, UK, Germany, Australia and, of course, Canada.
For more information about how Reset Tech and how Reset Tech handles personal data outside this campaign, please see our website and our privacy notice.
Right now, we're just gauging interest in the Campaign, so we collect your name, email address, and postal code when you sign up on our website. Depending upon your email address, this may also give us information about your work (for example, if you sign up with your [email protected] email address).
We will use this information to reach out in the future with newsletters and information about the Campaign and its progress. We may also use this information to communicate with you, should you contact us about the Campaign.
We use your postal code to monitor engagement across regions.
We do not place cookies on our website, but we do use a tracking code to monitor those who have reached our website via our paid advertisements for the Campaign. This helps us track engagement with our messaging. We do not use the information collected by this code for any other purposes (or to monitor any other activity, except for engagement with our website).
We will also keep records of our interactions with you (for example, our email correspondence and notes of meetings).
Some personal information is more sensitive than other information (for example, information about your health, your sexual orientation or sex life, your political affiliation, or your race and ethnicity). We try to minimize our collection of sensitive personal information, but sometimes it's necessary (for example, if you're a politician we will naturally keep a record of your political party). We will always make sure we collect and use such information lawfully.
We try as hard as we can to keep your information safe. For example, we limit access to your personal information to only those staff and vendors who need to see it for the purposes outlined above, , we encrypt information where we can, we have strict contracts with our vendors handling personal information, and we train our staff.
Yes. We share your personal information with the following parties:
Yes. Reset Tech is a global network and our entities share systems. We also use vendors in different countries. For example, MailChimp, who we use for electronic communications, is based in the United States. We try as hard as we can to keep your personal information secure when shared internationally, including carefully vetting our vendors, entering into agreements guaranteeing the security of personal information and your rights, and - of course - only transferring personal data which is necessary.
You acknowledge and agree that, as a result, your personal information may be processed, used, stored, or accessed in other jurisdictions and may be subject to the laws of those jurisdictions. For example, information may be disclosed in response to valid demands or requests from government authorities.
As mentioned above, we take care to ensure that the information you provide to us is only accessed and used by those who need to. This includes both internal staff and external third parties. For staff, we have access restrictions, policies limiting the onward use of personal information for new purposes and training on the importance of protecting personal information. For external third parties, we have contracts which limit their use of personal information to exclusively the purpose of providing the services.
We take reasonable steps to make sure your personal information is accurate, complete, and up to date. For example, if we receive a bounce-back from an email sent to you we will remove that email from our lists. If you have concerns, you can always contact us to verify your information (see the contact details set out below).
Despite our best efforts, errors sometimes happen. If you see anything incorrect with your information, please let us know and we will remedy it.
We will only keep your personal information for as long as is reasonably necessary to fulfill the purposes set out above. When we determine retention periods we consider the amount, nature, and sensitivity of the personal information and the potential risk from harm of authorised use of such information.
Subject to certain limitations you can request access to your personal information. We may need to check to make sure that it's really you - for example, by asking for an ID. This is just to make sure we don't disclose your personal information to those who have no right to see it.
In some circumstances you have the right to request that we delete or remove your personal information. For example, if you can withdraw your consent if you no longer wish to receive communications about the Campaign. We may not always be able to comply with your request if there are specific legal reasons for us needing to use your information, but we will let you know if that's the case.
If you have any questions or wish to exercise any of your rights, you can email our Data Protection Officer, at [email protected]. If you feel like we haven't addressed your concerns, you can always contact the Privacy Commissioner.
